When to use this guidance
You can use this guidance when it’s been determined the subsequent children section 18B criteria of the Oranga Tamariki Act applies to a parent.
Determining whether the criteria apply is a decision that requires careful consideration.
Parent(s) means a mother, father or step-parent, but only if the step-parent and parent share the day-to-day care responsibilities of tamariki. It doesn’t include near relatives or those with custody and parenting orders.
When to complete a child and family assessment or investigation
A child and family assessment (CFA) or an investigation of a parent(s) under section 18A of the subsequent tamariki provisions is only carried out if a parent:
- has met the subsequent children section 18B criteria, and
- has or will have a tamariki aged 0 to 14 years in their care — even if te tamaiti turns 14 years partway through the process.
The requirement to assess doesn't apply to rangatahi aged 14 to 18 years.
Intake and allocation
When the national contact centre (NCC) receives a report of concern or becomes aware that the subsequent tamariki criteria apply, a parent is added as a participant and an indicator will automatically appear in the CYRAS record of te tamaiti. This alerts the site of the section 18A subsequent tamariki. NCC uses the decision response tool and refers onto the relevant site.
This indicator enables the site to quickly identify a ‘flagged’ parent on the intake queue.
The site will analyse the information and confirm te tamaiti to be a subsequent tamaiti.
If reports of concern are received for a tamaiti who has a parent who meets section 18B or if they’ve been flagged in CYRAS then:
- a ‘further action’ decision response outcome will be recorded
- the decision response tool is used to determine whether a CFA or investigation is required, and the appropriate response timeframe
- the CFA or investigation is allocated to a suitably skilled and experienced social worker.
The site uses local knowledge and enquires, for example, to confirm if the flagged parent is the mother, father or step-parent of te tamaiti.
If this isn’t the case, the section 18A assessment isn’t required and a casenote is entered with a rationale for the decision. When the casenote is approved by a supervisor (in consultation with a site lawyer), this will automatically remove the indicator/flag.
In all other cases the report of concern should then be treated as it would be usually. This could include making changes to the decision response if necessary, where a CFA or investigation is required to include section 18A matters.
Intake and allocation process
- NCC receives a report of concern.
- Where a flagged person is added as a participant, the indicator automatically appears.
- NCC uses the decision response tool and allocates to site as usual.
- Site reviews the information and confirms the assessment includes section 18A matters.
- CFA or investigation is allocated to a suitably skilled and experienced social worker.
Assessment and decision-making
Assessment and decision-making process
- Confirm the flagged person is the parent, and what kind of harm was previously inflicted.
- Social worker informs the flagged person of the requirement to undertake an assessment.
- Undertake the Tuituia assessment and include section 18A matters.
- Consult between social worker, solicitor, supervisor and practice leader.
- Decide which court application to make — roll to intervention.
The social worker must first confirm that a flagged parent is in fact the parent before informing them of the requirement to undertake a CFA or investigation.
The social worker and solicitor will work closely together on cases where the assessment includes section 18A matters.
The social worker must consult with the solicitor, who will:
- review the legal files to establish the section 18B criteria have been met (if this is not already clearly recorded in CYRAS), and
- provide further context to the kind of harm inflicted or likely to be inflicted, including other circumstances of harm and cumulative harm on te tamaiti.
The social worker will undertake a holistic Tuituia assessment and use the Tuituia framework and recording tools as they would usually do. The Tuituia resources have additional information specifically for subsequent tamariki to assist the social worker.
This will help to ensure their assessment adequately answers the question of whether or not the parent is likely to inflict the kind of harm experienced by previous tamariki, including other circumstances of harm and cumulative harm on subsequent tamariki.
Who is responsible for evidencing change
The responsibility sits with the parent to demonstrate that they’re unlikely to inflict the kind of harm that was inflicted previously. In practice, the social worker will be looking at how the parent gathers information, evidence of change, the whanaungatanga responsibilities of whānau, hapū and iwi and their engagement in the assessment process.
A child and family consult must take place between the social worker, other senior social workers, their supervisor and solicitor.
The purpose of this is to analyse the information gathered and consider the question of whether the parent is likely or unlikely to inflict (or the likelihood of inflicting) the kind of harm that was inflicted on previous tamariki, including other circumstances and cumulative harm.
This will then determine which court application is made.
Recording findings in CYRAS
CYRAS won’t require findings to be entered on these cases before closing the phase — these can be left blank. All findings are available to be applied as usual, if it’s substantiated that tamariki have been or are likely to be seriously harmed, including other circumstances of serious harm and cumulative harm.
To record the outcome of your assessment:
- don’t enter ‘Not found’ as a finding in subsequent tamariki cases
- all assessments which include section 18A matters must be rolled into an intervention phase to enable the court work to take place.
Informing the parent and family/whānau
When the social worker makes contact with the parent they’re informed that the subsequent tamariki criteria apply. This will likely be at the initial visit to the family/whānau.
Efforts should be made to get support for the parent during this time. Networks of, and supports for, tamariki, parents and their family/whānau should be acknowledged and, where practicable, iwi support used.
Any views of previous tamariki, either directly or through a representative, must be taken into account and shared with the parent. If the views of tamariki were not followed, record the reason for not doing so. The decision, the reasons for it, and how it will affect them must be explained to tamariki involved — use professional judgement.
Parents may be confused or concerned about why this assessment must be taken to court. Treat the parents with dignity and respect, keeping their mana intact, when discussing these concerns.
We must ensure the safety and wellbeing of tamariki is kept at the centre and, if necessary, steer conversations away from adult issues unrelated to the needs, risk, wellbeing and vulnerabilities of tamariki.
It’s important the social worker develops a positive working relationship with the parents and their family/whānau, keeps them informed, and advises them to seek legal advice.
A consult must occur between the social worker, supervisor and site solicitor to agree on the type of court application required.
A court application for a care or protection order must be made so that the court can consider the matter. This is regardless of whether the social worker thinks the subsequent tamaiti is likely or unlikely to experience the kind of harm inflicted on previous tamariki.
Social workers need to open a court record and:
- enter the order sought
- copy information from the Tuituia to the section 18A assessment
- complete the court application, affidavit and other documents
- file and serve court documents as usual
- attend the court hearing in person.
A family group conference is not to be held before any application is made to the court (other than an interim order) for subsequent tamariki on the grounds of section 14(1)(c). A referral for a family group conference on the grounds of section 14(1)(c) can only be made by the court.
If at any time after the enquiry an organisation, such as a government department or a local authority, is concerned with the safety and wellbeing of tamariki and believes tamariki are in need of care or protection on 1 or more grounds they may refer the matter to a care and protection coordinator.
A family group conference must be held before a care or protection order is made — all usual avenues to secure tamariki safety and wellbeing supersedes other processes.
There are 2 options for court applications:
- section 18C application for confirmation of decision not to apply for a care or protection order
- section 18A application for care or protection order that tamariki are in need of care or protection on the ground contained in section 14(1)(c).
By selecting these as ‘orders sought’ in CYRAS, the required court templates are made available. The social worker will be required to provide evidence to support their view and to assist the court in its consideration of the application.
It will be helpful for the court to be provided with:
- information showing that a parent is the parent to whom section 18A applies
- an affidavit by the social worker making the application and the reasons for the formed belief that the parent meets the requirement of section 18A(3)
- a written section 18A Tuituia assessment.
Court outcomes (New — care or protection order)
The court record will need to remain open while the matter is put on hold as the care or protection order can’t be made until a family group conference has been held.
A section 18A application for care or protection order could result in:
- New — care or protection order
- Declined — s18A application for care or protection order, or
- Dismissed — s18A application for care or protection order.
A section 18C application for confirmation could result in:
- New — s18C application for confirmation
- Declines to confirm — s18C application for confirmation:
- becomes a s18A application for a care or protection order
- Dismissed — s18C application for confirmation.
The court outcomes that need to be recorded include:
- s18A application (app) for care or protection order (is made)
- s18A application (app) for care or protection order (Declined)
- s18C application (app) for confirmation (New)
- s18C application (app) for confirmation declines to confirm (Dismissed)
- s18C app for confirmation becomes a s18A app for care or protection order
- s18A app for care or protection order (Dismissed)
- s18A app for care or protection order (New).
Care and protection family group conferences
A care and protection coordinator follows usual convening process and court referrals:
- written reasons for a court referral
- application for a care or protection order
- family group conference held
- family group conference plan and any other required court documents filed and served
- court sits again to consider the application.
There are 2 occasions where a care or protection family group conference will be held as part of subsequent tamariki matters:
- when the court has received an application for a care or protection order and is considering making a care or protection order on the ground contained in section 14(1)(ba)
- when the court declines to confirm an application for confirmation, gives written reasons for the decision, and treats it as an application for a care or protection order.
The family group conference is an opportunity for the family/whānau to make a plan to address the care or protection concerns, and section 73 of the Oranga Tamariki Act whereby the care or protection order isn’t made if the concerns can be addressed by other means. However, the family/whānau can also decide to disagree with the concerns, and this is treated as a non-agreement at the family group conference.
Family group conference following an application for care or protection order
When the court receives the social worker's application for a care or protection order, the court will refer for a family group conference.
A social worker is not permitted to refer for a family group conference on the grounds of section 14(1)(ba), but section 72 (whereby the court is not to make a care or protection order unless a family group conference is held) still applies. As is usual practice, the care and protection coordinator will consult and work closely with the social worker, supervisor and site solicitor to understand the context for the family group conference.
The process for convening the family group conference runs as usual. The coordinator will be mindful of the context for the family group conference — that the court is already involved and it may have already signalled its view that tamariki are in need of care or protection. It will be important to approach this in a positive light as an opportunity for the family/whānau to plan to address the past issues and the court’s concerns.
The family group conference written record will be filed in court, along with any other supporting documents the court may have requested.
Family group conference following an application for confirmation being declined
When the court declines an application for confirmation of the decision not to apply for a care or protection order, it automatically becomes an application for a care or protection order. Before the court can make any care or protection order, a family group conference must be held.
The court will provide written reasons for declining the application, and these should form the basis for presenting the concerns to the family group conference.
The family group conference will be referred for by the court. The coordinator will consult and work closely with the social worker and supervisor to understand the context for the family group conference.
Chief executive’s representative
The site manager, in consultation with the supervisor and site solicitor, will decide who is best placed to take on the role of the Oranga Tamariki chief executive’s representative, and therefore be the applicant for the care or protection order and entitled to attend the family group conference. This could be:
- the social worker, if they feel confident to do so, or
- another site staff member or a regional team member.
Whoever takes on this role will need to be mindful that, as the applicant for the care or protection order, they may be required to attend court. If the social worker is not the applicant or Oranga Tamariki chief executive’s representative, they can attend the family group conference in an information giver role but not as an entitled member.
This may be a challenging dynamic for staff to be in, with potentially differing beliefs about the care or protection concerns. It will be important for all involved to work through any difficulties together in advance. The chief executive’s representative will be able to help the coordinator ensure that the court’s written reasons for declining the application are addressed in the conference.
The ‘lawyer for tamariki’ may attend, if appointed during the family group conference process, to ensure the welfare and best interests of te tamaiti are represented. The process for convening the family group conference runs as usual. The coordinator will be mindful of the context for the family group conference — that the social worker had not applied for a care or protection order, which the family/whānau will also be aware of.
Essentially the court has said that it is not satisfied at this point in time that the parent has demonstrated that the past harm will not be repeated on other tamariki. The family group conference is being asked to consider the information and to decide if the subsequent tamariki are in need of care or protection on the basis of section 14(1)(c).
If there is agreement then the family group conference can make decisions and recommendations, and formulate a plan. This then provides an opportunity for the family/whānau to be involved in the decision-making. The family group conference written record will be filed in court, along with any other supporting documents that the court may have requested.
It’s possible that the social worker will progress a section 18A application for a care or protection order as well as forming a belief about another ‘kind of harm’.
How these potentially concurrent pathways are managed will need to be determined on a case-by-case basis, through consultation with those involved.
If the pathways align to deal with all matters at 1 family group conference, the differing grounds must still be separated and will require 2 written records.
Other pathways of information coming to Oranga Tamariki
There are a number of other pathways where Oranga Tamariki receives information about tamariki and their family/whānau. Regardless of how the information arrives, if Oranga Tamariki becomes aware of a subsequent tamaiti, the assessment and application to court must be undertaken.