Caregiver review — Policy

Updated: 19 September 2018

This policy applies to all caregivers who are approved to care for tamariki in the care or custody of the Chief Executive and section 396 providers.

 

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When reviews occur

All caregivers must have a review of their approval status and support needs annually, or as agreed in their support plan.

They must also have a review:

  • within the first six months of being approved
  • when there are significant changes to the circumstances of the caregiver or they wish to change their approval type
  • following allegations of abuse, neglect, or harm of tamariki by a caregiver
  • any other time a review is warranted.

Who carries out the review

The review is carried out by the caregiver social worker in partnership with the caregiver.

What's included in the review

A caregiver review must include a face-to-face meeting with the caregiver at their home — you must ensure that you meet with each approved caregiver in the home.

You must also:

  • consult with the social worker of any tamariki placed with the caregiver
  • consult with agencies working with te tamaiti (for example education, health)
  • consider the caregiver’s current circumstances, any changes in circumstances, and the impact these have on their ability to provide ongoing care as per their current approval status, including age and gender restrictions
  • consider the physical home environment
  • consider the details of any allegations, the investigation outcome, and any impacts
  • review the caregiver's support plan.

Caregiver review meetings

Renewing documentation

At least every two years at the time of the review, we must renew the caregiver's documentation.

This includes renewing the:

  • police check (including family violence check) on each caregiver and all relevant individuals
  • CYRAS check on each caregiver and all relevant individuals
  • medical report for each caregiver
  • referee check for each caregiver — one referee must be related or part of the extended family, and one must not be.

Authorised police vetting form — NZ Police

Authorisation for use of information release form (PDF 244 KB)

Medical report for fostering and adoption (PDF 460 KB)

Changes in circumstances

Where there are significant changes to the circumstances of the caregiver or they wish to change their approval type, the review process must be followed.

Significant changes include:

  • changes in the health, wellbeing or lifestyle of the caregiver
  • loss of a caregiving partner
  • new household occupants
  • the permanent placement of te tamaiti (prior to another tamaiti being placed)
  • an allegation of abuse or a criminal charge or conviction
  • when a caregiver has been approved to care for a specific tamaiti and wishes to care for another tamaiti.

If a new household occupant wants to share the caregiving role, the caregiver assessment and approval process must be completed for them. This process will include a review of the existing caregiver to look at how the new household structure will impact on the care they are currently providing and their current approval status will be considered alongside that of the new applicant.

Policy: Caregiver assessment and approval

Review outcomes

If there are no changes or concerns, then approval is continued.

Any concerns arising from the review must be addressed by the caregiver social worker following consultation with their supervisor and, where relevant, the social worker for any tamaiti impacted by the concerns.

The review report

When the review is complete, a review report must be completed and recorded in CYRAS, and approved by a supervisor.

Where a caregiver has asked to change their approval status or age or gender preference, the review report must:

  • clearly articulate the rationale for the change
  • give a recommendation
  • go through the site’s caregiver approval process to make a decision on altering the approval status.

The caregiver should be advised in writing of the outcome of the review and are entitled to a copy of the review report if requested.

Review report following allegations of abuse, neglect, or harm of tamariki by a caregiver

If the review is occurring as a result of an allegation of abuse, negelct of harm by a caregiver, you must follow the process in the Allegations of abuse, neglect, or harm of tamariki by caregivers policy instead.

Policy: Allegations of abuse, neglect, or harm of tamariki by caregivers