Updated: 01 April 2017
The primary role of a social worker is to work with and support families/whānau to protect and care for their tamariki (children and young people). Recording is a vital element of good social work practice – timely recording facilitates analysis and reflection, supports supervision, is a means by which social workers can be accountable for their actions and decision making, and demonstrates their integrity as a social worker.
Moreover the information stored in our computer system is a record of the story of te tamaiti (the child or young person) during the time we were working with them, and it helps us understand what has happened in their life at any point in time. It must always be up to date, accurate, relevant, and the language used be child-centred and free from jargon, particularly as te tamaiti has the right to view their records at any point in time. Accurate recording also supports our commitment to data quality.
This policy highlights the expectations around recording and identifies the key practice areas where recording will be focused.
Recording is a priority area for our service, and we have developed a practice session called 'Recording: A child’s story' to help strengthen practice on sites.
Case recording is an important aspect of care and protection and youth justice social work.
Records should be:
Although a lot of information may be considered recordable, focus primarily on the following practice areas:
All data must be recorded accurately for business purposes.
It is important to capture data on the te tamaiti with disabilities that we work with to gain a clearer picture of their circumstances and needs. Therefore, data on any known impairment should be recorded on CYRAS in the Person Characteristics box, located in Person Details screen. Your Tuituia assessment will also highlight any Person Characteristics relating to disability - if these are incorrect or don't show, double-check to make sure you have recorded them correctly.
The Person Characteristics field in CYRAS provides a number of descriptors including mental health, medical issues and severe behavioural disorders. Multiple characteristics can be entered for a person, but they must be entered one at a time.
It is important that Oranga Tamariki has comprehensive ethnicity data in order to:
Recording iwi affiliation is additionally important, as it:
There are specific recording requirements for tamariki in the custody of the chief executive, or for whom the chief executive continues to provide support following permanency:
When a tamariki is placed with a s.396 Provider (including respite), the name of the caregiver with whom te tamaiti is placed, is recorded in the participant tab. This may require establishing Person Details for these caregivers before attaching them to the participant tab.
For all tamariki in the custody of any another party, and for whom we make payments through contracted bed-nights, the following information must be recorded on CYRAS: