Change made to guidance
In the section 'What we need to do', CYRAS checks and Police vetting have been added as examples of suitability checks.
When provisional approval applies
In urgent situations, when:
- emergency action is being taken
- it's unsafe, or te tamaiti is unable to continue living where they are
- an identified family/whānau member, or someone known to te tamaiti, is able to provide immediate and safe care.
Who we give provisional approval to
Priority should be given to family/whānau, or a person known to te tamaiti, where there’s a current and established relationship with te tamaiti. Consider discussing with them:
- their understanding of the experience and needs of te tamaiti
- their capacity to care for te tamaiti and meet these needs
- how they would manage family/whānau dynamics and keep the safety of te tamaiti at the forefront, such as contact visits, if there are orders in place preventing contact
- the family/whānau member's motivation and commitment to provide care
- emotions such as guilt and obligation which may be associated with providing care to a family/whānau member.
What we need to do
Suitability checks (including CYRAS checks and Police vetting) are required before provisional approval is granted.
The supervisor, in discussion with the social worker, records a rationale casenote on CYRAS that they support the decision to provisionally approve the caregiver.
We give a provisional approval letter to the person who is provisionally approved clearly stating that their approval status will be valid for 25 working days and that, at the end of this approval period, a full caregiver assessment will need to have been completed.
Provisional approval does not guarantee full approval status once the caregiver assessment has been completed. It is important that we explain this to the caregiver applicant so they understand this.
We develop a support plan for the provisional caregiver within 5 days, and provide the All About Me plan for te tamaiti.
Until a full caregiver assessment is completed, we closely monitor the care arrangement — at a minimum on a weekly basis to ensure support is provided and stability and safety is maintained for te tamaiti.
When provisional approval does not apply
Provisional approval of caregivers should not apply where:
- the placement is planned, such as there is an agreed timeframe for the length of the placement or there is a transition plan in place
- the placement is for respite purposes, such as for school holidays or weekends
- this is the intended permanent care arrangement.