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Page URL: https://practice.orangatamariki.govt.nz/practice-centre-style-and-content-guide/creating-content/downloadable-files/
Printed: 28/11/2020
Printed pages may be out of date. Please check this information is current before using it in your practice.

Last updated: 17/10/2019

Downloadable files

The Practice Centre has a 'web page by default' policy. If we need to provide practitioners with downloadable files like PDFs or Word documents, we make them as accessible as possible.

Benefits of web pages

We have a ‘web page by default’ policy for the Practice Centre.

Putting content directly onto a web page is the most accessible way to provide information. The Practice Centre web pages can be easily resized for different browsers and devices, and the pages are designed so they’re easy to read for most people, with dark text on a light background and clear headings, for example.

Web pages also work well for people using assistive technology, such as a screen reader.

When we use downloadable files on the Practice Centre

We sometimes need to have downloadable files on the website. This might be because we need to provide practitioners with:

  • a form or template
  • a long document that was primarily created for print.

Making downloadable files accessible

We must follow the New Zealand web standards and make downloadable files as accessible as possible:

  • Use styles in the original document, such as headings and bulleted lists.
  • Don’t use text boxes.
  • Use the built-in Microsoft Word Accessibility Checker to check for issues.
  • Make an accessible Word document and convert it to a PDF — you'll have to check the PDF, but this will help make it accessible.
  • For forms, add fillable fields and descriptions, and set the tab order.
  • Use PDF tags.
  • Use alternative text when using graphics that add meaning to the document.
  • Use plain language when possible.
  • Provide a summary for all downloadable files (maximum of 15 words). This helps practitioners know if they want to look at the file before they click on the link.
  • Use descriptive link text and include the format and size of the file in the link, such as 'Foster care handbook (PDF 1.9MB)'.

Creating accessible PDFs

Make your Word documents accessible to people with disabilities

Accessibility for Microsoft Word documents

Web Accessibility Standard 1.1

Web Usability Standard 1.3